Not Sure if You Want to Hire a Wedding Planner? 5 Things You Need to Know
When I was planning my wedding, I didn’t hire a wedding planner. I had preconceived notions of what a planner did and honestly, I was looking forward to the challenge of planning a wedding and didn’t want to spend any more money than I already had. I’m the type of person that loves to plan, loves to create, and my wedding was the perfect playground for me. We also had our reception at an all-inclusive venue, so I felt like everything was taken care of, and it was, perfectly.
There was, however, one part of my day that did not go as planned, that still bothers me to this day and still has me doubting my decision of not hiring a planner, at least a day of coordinator. Here’s what happened…
When we arrived at the church, my bridesmaids and I were led to a room off to the side of the vestibule in the church. Within a few seconds, my girls left the room to line up with the groomsmen and then I heard our processional music playing. I couldn’t see anything from where I was waiting, but in my head, I envisioned the bridal party walk down the aisle, like we rehearsed the day before, and knew we good to go.
However, it wasn’t until I saw my video that I realized the timing was totally off!! Our first couple to walk down the aisle did so before any music started playing, then the second and third couple walked to music, then our ring bearer started walking down to my music!
The thought never entered our mind that we needed to make sure someone was going to signal to the organist in the choir loft that we are ready to go. She couldn’t see us and needed guidance! We never thought to ask the question of how the timing was going to go. We just assumed, somehow, it would happen…but it didn’t. Once the ceremony started, the organist had vocal cues from the priest to know when to start playing music, but to start, she had nothing…co clues or signals to know when to start.
It’s such a tiny detail, but when you spend hours planning your perfect day, and something like that happens, it’s cringe-worthy!
I share this story with you, not to scare you, but to show how common misconceptions can sometimes lead to poor decision-making. So, I wanted to take this time to debunk some common myths about wedding planners to help you make a more informed decision when it comes to your wedding.
Myth #1 – Wedding planners are too expensive
Many couples think that hiring a wedding planner is a luxury, something that they will spend money on, IF they have money leftover in their budget. The result is many couples, at least those familiar with the Hudson Valley, forgo this “luxury” because they don’t think it’s worth it.
As with all aspects of your wedding, you are investing in something much more. You are investing in memories. Joann Provanzano, owner and certified bridal consultant of What Dreams Are Made of in Kingston, says, “Yes there’s a price, but there are so many perks to it (hiring a wedding planner) that people don’t realize.” Perks include all the little items that some folks forget about such as cuing the music at your ceremony or making sure your gifts are packed and taken back to your hotel room.
Other perks of hiring a wedding planner is that they can act as a mediator and “therapist” of sorts. If families don’t get along, your wedding planner can step in and ease some of the tension by finding workarounds. They deal with the problems at hand so that you can relax and not be so stressed out. Jeanne Stark, of Hudson Valley Ceremonies in Rhinebeck, says with a wedding planner, “You have an advocate on your side, you have someone that you can always run questions by, etiquette, family issues.”
Another perk, which kind of sounds ironic, is that by investing money in hiring a wedding planner, you could actually be saving yourself money (and time and stress) in the long run. Stark also says that planners have vendors in their repertoire that you may not ever know about. Little hidden gems, as she likes to call them “We also have a lot of vendors that they’re (couples) not going to find on The Knot or Wedding Wire,” she says. “They just don’t advertise, they don’t feel they need to or want to and they’re going to be at a lower price because they’re not paying for advertising.”
Myth #2 – Wedding planners are too bossy!
This misconception, I’m sure, comes from the portrayal of wedding planners in movies and TV, where they show up and start bossing people around. Think Martin Short’s character Franck from Father of the Bride. While it’s fun and entertaining, for the most part, wedding planners are not like that.
Nellie Hill, Event Planner and Owner of Nellie Hill Events in Hurley, says the right planner actually keeps their relationship with other hired professionals cordial. “We all work together,” she says. “I’m not going to step on their toes…I will just step back and make sure that it’s happening from afar.” However, she says, as the second set of eyes, she makes sure everything happens the way it’s supposed to. She gives an example of a photographer. “They are a professional, they know what they are doing” but if she sees something happening that they may not be aware of, she will make sure to tell them.
Stark says a common misconception is that wedding planners go around yelling at everyone, telling vendors what to do and bringing them down the lowest level they can charge. “A good wedding planner,” she says, “is a team player, we’re all on the same page, so the misconception is that we are there to tell everyone what to do, and we’re not.” She continues to say that “it’s not our job to say ‘do this!’ It’s our job to say ‘let’s come up with a couple ideas,’ and then they (the couple) can choose what’s comfortable for them or what they feel is going to work best in that situation.”
However, if you are still unsure of this truth, talk with your vendors and your venue on planners they’ve worked with before. You want to make sure that the planner you hire works well with others and is not the type that lives up to this misconception.
Myth #3 – I don’t need a wedding planner because my wedding is in a non-traditional venue
Getting married at a non-traditional venue has its perks, but also has its setbacks. Remember, most non-traditional venues were built with another purpose in mind first, like a barn, an inn, or an old industrial space, not for weddings. That means that you need to turn that space into a wedding venue.
Provenzano says, “Unique venues such as barns, backyards, wineries – it’s more complicated.” If you are turning a non-traditional space into a wedding venue, it’s all on you, unless you hire someone to help you. You need to provide everything from tables, china, napkins, silverware, to portable restrooms, heat, tents, etc. Even if you are a DIY bride, do you really want to be in charge of all of those details? Stark says, “Most of our clients are going to be ones that are in a venue where they pay a site fee and they have to do everything. EVERYTHING! So that’s a typical couple that would need a wedding planner, just because there’s so many moving parts, so many components to the wedding itself.”
Myth #4 – I don’t need a wedding planner because I’m getting married at a full-service venue
A full-service wedding venue is one you would typically associate with a wedding. A catering hall at a venue or hotel where you choose your linens, your menu, etc. and have staff taking care of you throughout the night. Because of all the staff catering to you during the night, it’s easy to assume you don’t need a wedding planner.
While most couples who have weddings at venues like this do not hire wedding planners, “Full-service wedding venues still need someone there”, says Provanzano. The venue is almost always your biggest ticket item. “If you have a problem with the venue,” she says, “and you don’t have a planner that you’ve hired, who are you going to turn to?” You need to go to someone who works at that venue instead of having an independent person to help you through the issue.
Hill says at full-service venues, “sometimes the maître d’ may not be there when a vendor is not showing up…the maître d’ is following the food and managing the staff.”
Myth #5 – A wedding planner will take control and not give me the wedding I really want
Some people have this misconception that a wedding planner will take over all control and force their opinions onto a couple creating a wedding that is the planner’s vision and not the couple’s vision.
When you hire a wedding planner, you are also hiring a third-party “voice of reason.” Sometimes couples get so caught up in the wedding day that their expectations are set way too high, and become unrealistic. The wedding planner comes in and brings them back to reality. Provanzano encourages couples to make smarter decisions. If a couple wants a flame thrower at the reception or wants to spend $2,000 on invitations, she will often times show them what else they could get for their money that would go a lot further instead. Sometimes it works and sometimes it doesn’t, but she gives alternative options to let the couple ultimately decide what’s really important to them and what they really want to do.
“The other part of being a wedding planner,” Stark says, “is making sure that clients are making good choices, in a timely manner, and unfortunately, sometimes, being the one that says ‘OK, I know you love the fact that you want to come in a hot air balloon, unfortunately, you have a $25,000 budget and that’s going to blow it out of the water.’ ” Because of that, Stark says planners “sometimes have to be the one that has to be the bearer of bad news. But from experience, what you do is you say ‘well, what about this idea instead? It’s going to be a third of the price, it’s something spectacular, and people are still going to think it’s really cool.”
The fact that this “voice of reasoning” may be where this myth comes from, the reality is, the couple actually ends up makes smarter decisions.
Are you hiring a wedding planner for your wedding? What made you decide to hire one? Why did you decide not to hire one? We’d love to know.
Featured Photo Credit: Sweet Alice Photography