When it comes to planning a wedding, each couple has their own set of unique needs. Some couples want to handle it all on their own, which is perfectly fine. Others really struggle with trying to get the vision they have in their head into something real and tangible.
Maybe you fall somewhere in the middle. You can handle most of the planning but just need an extra set of hands to help with the details the day of the wedding or the week leading up to your wedding.
Jeanne Stark, owner of Hudson Valley Ceremonies in Rhinebeck, says, “Any couple who feels that they need a little bit of assistance to an enormous amount of assistance should hire a wedding planner.” Though, she says it’s not for every couple or for every wedding. “If you’re having primarily an all-inclusive venue that does pretty much everything,” she says, “that’s usually the person who won’t hire a wedding planner,” However, she says there are exceptions, especially if the couple is doing a lot of Do-It-Yourself (DIY) details, or is having the ceremony at a different venue and moving the party to an all-inclusive afterwards.
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Whatever your needs are, a wedding planner can help you fully enjoy your day without an ounce of worry or stress. Doesn’t that sound nice?
We spoke to Hudson Valley wedding planners to break down the different types of planning and coordination usually offered, so that you can make an informed decision to choose what type of assistance you need for your wedding…if any.
Photo Credit: JT Sander Photography
Full coordination is just that. Wedding planners coordinate almost every aspect with you and are there to hold your hand every step of the way, from venue scouting, to invitations, to favors, and day-of coordination with vendors and staff.
Angela Christoforo, owner, wedding planner and designer at Elite Wedding & Event Planning in Saugerties, says full planning and design is a growing trend in the Hudson Valley. She says couples are having a hard time seeing their whole vision and how things are going to come together the day of the wedding. “They have all these Pinterest boards and all these things they love, but coming up with a cohesive design plan for the wedding is a big challenge for them,” she says.
Full coordination, for Joann Provanzano, owner and certified bridal consultant at What Dreams Are Made Of in Kingston, means “I am available to them (the couple) to do everything with them. I actually hold their hand. We go to appointments together, I am with them as much as they need be to be with them.”
Stark says, “Full planning is where someone walks through the door, and says, ‘I want to get married.’ So we narrow everything down, we figure out date, location, and then continue on with all the other vendors.”
Nellie Hill, event planner and owner of Nellie Hill Events is Hurley, says most couples who book full planning with her usually have the venue booked, but some do not. For those that don’t have a venue picked out, “I help them with a budget to make sure that they are kind of aware of what everything costs, because people usually have no idea,” she says.
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Photo Credit: JT Sander Photograhy
Partial coordination is really what it sounds like: The couple has their venue and maybe some of their vendors, but needs help tying together all the loose ends. Stark says, “Partial planning is when a couple has already found their venue, they already have their wedding date and now they pretty much need everything else. So that can be a very small partial planning or it can be very extensive partial planning, depending upon the location and how many services they need. But that basically is more sight visits, more visits with vendors, contract negotiation, a little bit more extensive hand holding, basically”
Provanzano says, “Maybe they (the couples) need their décor decided on or they haven’t actually put together their invitations yet; maybe they’re looking for ceremony musicians, transportation, things like that.”
Month Of/Week Of/Day Of Coordination:
These are kind of all clumped together because each planner has their own version and calls it something different. It’s important for you to know, that if you book day-of, week-of, or month-of coordination, you should really have an ongoing relationship with your planner before that week, month or day in order for you and them to form a relationship, for your planner to get a good feel for you, your personality, your vision, and for you to have an open line of communication so that if a problem should arise somewhere along the planning process, they can step in and help.
Stark says, “We like to build a relationship; we like to foresee if there’s any problems that way we kind of steer them in the right direction instead of finding out a month before (the wedding) when it’s too late.”
Photo Credit: JT Sander Photography
Provanzano says, “A week or two before the wedding, I get together with my couple, we try to do a walk through with the venue, we do a timeline of the day, I share that will all of the other vendors, tweak it wherever it’s needed.” She also takes this time to review all vendor contracts so that the day of the wedding, there are no hiccups or issues.
Bianca Hendricks, owner and founder of RSVP By B in Poughkeepsie, says every couple should have a day-of coordinator. She says, “Your wedding isn’t just 8 hours long. It isn’t just the ceremony or just the reception. It’s important to us that each couple, their family, and their friends are all able to relax and enjoy the entire day from the beginning to end!”
Other Planning Services
If you live outside the Hudson Valley and are having a Hudson Valley wedding, you want to make sure that you hire a planner from the Hudson Valley who is familiar with the area, familiar with your venue space, familiar with your vendors, and most importantly is in the area should you need assistance with anything.
If you are a couple planning all aspects of your wedding but just needs someone to check in with to make sure you are on the right track, a virtual wedding planner may be just right for you. Stark says virtual wedding planning “…is for someone who really doesn’t need a lot of hands-on (help), but they want someone to be virtually there – phone, email, Skype, to just be able to organize them, make sure they’re going in the right direction, and be there to answer any kind of questions to relieve their anxiety.”
Are you hiring a wedding planner? If so, what type of coordination are you using? What is the right fit for you?